Facilities Coordinator

For our Office Services UK division in London we are looking to hire a:

Facilities Coordinator 

Your role in the team:

Working closely alongside the existing Facilities Coordinator as a team of two, acting as a central point of contact who facilitates ownership and resolution as per business needs, whilst supporting the overall objectives of the wider Office Services team.  Covering the “later” shift from 9am to 5:30pm, Mondays to Fridays.

What will you do?:

• Supporting office and desk moves, including IT equipment & furniture management. Setting up and organising meeting rooms; setting up displays.
• Preparing and coding Office Services-related invoices. Expenses - management of Office Services credit card purchases and processing monthly statements in a timely manner.
• Taking delivery of goods and supplies, manual handling of onsite deliveries, ensuring stock is delivered as per site requirements. Managing bi-weekly office supply orders and maintaining appropriate quantities in stock rooms.
• Undertaking minor repairs, e.g. replacing door handles and building flat-packed furniture; basic plumbing i.e. unblocking sink/pipes; minor decorative works.
• Conducting Health & Safety/Building walkrounds with staff as part of the New Starter Induction process. Undertaking general common area housekeeping inspections on a weekly basis and ensuring these areas are fit for purpose; i.e. Tea Points, Meeting Rooms and Reception

Who are we looking for?:

• Excellent Customer Service Skills, with a client-centric attitude. Consistently evaluates service provision to improve the client journey.
• Strong attention to detail. 
• Positive, pro-active, can-do attitude
• Good working knowledge of MS Office Suite and specifically Microsoft Outlook and Excel (management of Operations invoices and OS_UK mailboxes and calendar).
• Experience of Facilities Management within a corporate environment (desirable).

What we offer you?: 

• Private pension plan - 10% of base salary contribution by Berenberg
• Generous 30 day holiday allowance
• Private Health Insurance
• Life Insurance scheme
• Flexible working hours
• Enhanced parental leave policies
• Employee Assistance Programme offering counselling sessions related to mental health, financial wellbeing and other topics

Apply online now to join our team – we look forward to receiving your application!

We are a leading European private bank, with over 430 years of experience and deep rooted history, but we are still shaping and heavily investing in our future. Our progress and evolution are driven by our people. We encourage them to try new approaches, voice their opinions and achieve success in their own way.

We provide opportunities for them to develop their talents, explore different career paths and achieve their full potential. 

We’re an ambitious, forward-looking business, backed by centuries of tradition and built on innovation. You’ll find a culture that encourages people to think independently, act entrepreneurially and challenge the status quo. Together we collaborate to shape our business and fulfil our ambitious goals. 

We welcome you to join us in our commitment to always do the right thing for our people, clients and our business – Our future is where you take us!

We will only accept applications submitted through our online application management system on the website.

Berenberg is an Equal Opportunities Employer and prides itself on being a modern, dynamic and internationally orientated organisation. We value the rich diversity, skills and abilities and creative potential that people from differing backgrounds and experiences bring to the workplace. Every employee plays a vital role in providing quality service to all our customers and helping to create and inclusive working environment, where everyone can realise their full potential.  

We’re committed to finding reasonable accommodations for candidates who require adjustments during our recruiting process. Please contact us directly on recruitment@berenberg.com to discuss.