Administrative Assistant – Sales

We are looking for an enthusiastic and highly motivated individual to join our dynamic Assistants team. This position is a team assistant role, so is suited to someone who is well organized and has strong attention to detail. 

Responsibilities:

• Provide administrative support to the sales team handling a broad range of operational activities i.e. scheduling meetings, coordinating conference rooms, conference call lines, meeting planning, phone management, and manage any other ad hoc tasks that may arise
• Coordinate and organize roadshows both in person and virtual
• Preparing and delivering materials for roadshows – local and domestic (print, bind, and ship or deliver presentations)
• Manage logistics: mailings, specialized communication packages, track delivery of incoming and outgoing packages to ensure arrival
• Logistics coordination: including booking hotels, ground transportation, meetings, ordering catering, dinners during the roadshow, calendar invites
• Collaborate and liaise with multiple teams domestically and internationally
• Expense management: receive, review, track and submit for payment on behalf of sales team
• Extensive planning, booking and coordinating domestic and international travel
• Liaise with international offices for scheduling, events and client administration requests
• Provide support as needed for internal & external meetings
• Work in partnership with Research and Sales Department assistants in the US and European offices

Qualifications:

• Experience working in an administrative support and/or travel coordination role within in a corporate setting, financial industry experience is a plus
• Highly organized with strong communication and time management skills
• Proficient with MS Office suite; including Outlook and Outlook calendars
• Ability to work well in a fast-paced environment; multi-tasking and a pro-active approach
• Works well with people at all levels
• Highly organized with strong communication and time management skills

Who we are:

Berenberg Capital Markets LLC (BCM) is a New York based FINRA member broker-dealer, and wholly owned independent subsidiary of Joh. Berenberg, Gossler & Co. KG (Berenberg), one of Europe’s leading privately-owned banks, established in 1590. Together, BCM and Berenberg have built a franchise known for its “client first” approach and a global reputation of high-quality coverage of both corporate and institutional clients. As a combined entity, Berenberg covers over 770 European and US equities, with a 100+ person research department based out of London. Leveraging our global network of institutional investors and deep corporate relationships, we developed a track record of raising capital on US exchange’s raising over $28 billion for 72 corporates since opening our Equity Capital Markets division in 2018. Building on its strength and expertise across multiple industries, BCM continues to expand the breadth of Sales, Trading, and Investment Banking services it offers to better assist its institutional and corporate clients’ access to the global equity markets. BCM adopts the same principles as its parent company and is committed to building long-term relationships with its clients based on high levels of accountability, responsibility, insight, vision, and expertise.

What We Offer:

We’re proud of our collaborative culture and our dedicated and highly ambitious team. While our offices are in Europe, the United Kingdom, and the United States, we maintain the atmosphere of collaboration with a close-knit company.

We offer a competitive total rewards package and are committed to providing a number of affordable and valuable health and wellness benefits for our employees such as:

• 100% Company sponsored medical, dental, and vision insurance
• HSA options with company contribution
• FSA
• Paid vacation and sick time as well as others leaves
• Company-paid life insurance
• Company-paid STD/LTD
• Paid parental leave
• 401(k) plan with company match
• Gym membership discounts
• Competitive base salary
• Training and development
• Employee Assistance Program
• Enrollment in voluntary benefits i.e. Pet insurance, Personal Excess Liability Insurance, Home and Auto Insurance, Critical Illness, Hospital Indemnity, Legal benefits
• Access to marketplace discounts i.e. movie tickets, airline tickets, fitness classes, airline discounts, hotel stays and more

Further information on our company background and mission can be found at: Berenberg Capital Markets (USA) | Berenberg Careers

BCM provides Equal Employment Opportunities (EEO) to all employees and applicants without regard to their actual or perceived age, race, creed, religious belief, color, gender, sexual orientation, gender identity, partnership status, marital status, physical or mental disability, national origin, alienage or citizenship status, military or veteran status, genetic predisposition or carrier status, or engaging in protected activity (such as opposition to prohibited discrimination or participation in proceedings covered by the anti-discrimination statutes) or any other characteristic protected by applicable federal, state and local law. BCM complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary will vary based on role, education, level of experience, and expertise ranging between $60,000 to $85,000 dollars as a base salary with eligibility for a discretionary annual bonus plus comprehensive benefits package.